Posted in Blog  
  on Dec 29, 2014

Guide to Writing a Late Rent Payment Letter

A late rent payment letter is one of the easiest demand letters that landlords or property managers can send out to a tenant. It isn't a notice to pay or quit because the next step isn't going to be to start the eviction process. If anything, this letter is like a collection letter. It's a demand that late rent be paid or the next steps in the legal process to get that money will be taken. Here are some things that you'll want to make sure are included with this letter.

1. This is a Formal Business Letter

You will need to have all of your pertinent contact information included on this letter. It should be in a standard business format and also include the tenant's pertinent contact information as well. Make sure the date is on the letter and that you have multiple copies of it on hand – including delivery confirmation.

2. Use Strong Language to Describe the Circumstances

The problem that many landlords have with the late rent payment letter is that they take the issue personally. This is a business situation and requires a business response. Strong language that declares how a tenant has violated the lease agreement is good enough. “This letter is a formal notice. You must make immediate payment of unpaid rent due under the terms of the lease agreement that was signed on X/X/XX.

3. Always Include the Physical Address of the Property

If you do not list the property where the rental payments are overdue, then many landlord/tenant laws would consider the letter to be an invalid legal notification. Even if you're sending the letter to the tenant at the address in question, always include the physical property description in the body of the letter.

4. Be Specific About the Violation

There must be no ambiguity in the words that you use. You are informing the tenant that they are late on their rent. “As of X/X/XX, you are 10 days past due on your rent. Rental payments are always due by X/X/XX according to the lease agreement. To become current, you must pay your past due and the agreed upon late charges that are in the lease.”

5. Include the Full Amount That Must be Paid in an Itemized Method

It only takes a couple seconds to create one line for the amount of the unpaid rent and a second line for the late charges. Make sure to add them up for the tenant as well so that there is zero room to maneuver if they should try to make a partial payment.

6. Have a Clear Deadline

Many landlord/tenant laws require a late letter to have a minimum amount of time for a tenant to respond. It's often 7 days, but could be much more. Make sure you put a clear deadline in place, mention that you will take further legal action to collect unpaid rent, and give the tenant specific methods of contacting you if they have any questions. These letters can be difficult to write and deliver, but they are sometimes necessary to collect past due rent. Use these examples as a guide today and the process will be a little easier to endure.


Related

The Landlord Tenant Board: What it is and When it is Needed

Many times, there are issues between a landlord and a tenant that need to be resolved but are failed to do so, because both parties have gone too far with their actions, and have retaliated in the... More


How to Create a Residential Lease Agreement

Where there is a landlord, there will also be a tenant, and it is no surprise that these two parties can only work together once there is some sort of agreement, contract or a binding deal in place.... More


The Best Sites for Rental and Lease Agreement Templates

Many landlords find it difficult to write and draft a lease agreement. Since every State has its own general template, it can also be difficult to make sure your lease agreement meets all the criteria... More


5 Landlord Forms that Every Landlord Should Have

When it comes to being a landlord, one should know that it is not for the unprepared individual. This should be clear that being a landlord does not simply mean that you will be taking the rent and... More


Landlord Obligations: The Responsibilities of a Landlord

Becoming a landlord is a major deal and no one can simply get up and think, “well, yes I think I should be a landlord and rent out my flat.” If you are thinking that you would like to be a landlord,... More


The Best Landlord Associations for Landlords to Join

If you’re a landlord and want to manage your business in a better way, you should endeavor to get in touch with those industry experts who have the experience and the skills to help you do it. This is... More


The Best Landlord Forums

Landlords and aspiring landlords, do not become as such, without guidance and advice. There is a lot that goes into being a landlord nowadays; in fact, there is so much to learn that it often confuses... More


The Biggest Landlord Problems and How to Fix Them

Renting out an apartment or a house can become a constant revenue source for landlords, but at the same time, it gives rise to several problems. It is a fact that high standards, a strict lease... More


Landlord Tenant Disputes

If you are currently thinking of becoming a landlord only because it helps you have a constant stream of income, you should think twice. It’s not that you should not consider offering your property... More


Unpaid Rent

When you talk about the most common disputes arising between landlords and tenants, nonpayment of rent has to be there in the list. People rent their properties to earn money, and when a tenant... More