Posted in Blog  
  on Feb 13, 2013

How to Issue a Tenant Warning Notice

Landlords have a lot of administrative work to do when they have tenants. It seems easy to let people come and live in your home, have them pay the monthly rent and carry out your daily activities. However, when it comes to the time when tenants start to misbehave, landlords find that they have to exercise their authority.

The old days are surely gone when you could barge in and say whatsoever you pleased. Now that the law has made rules for both the landlords and tenants, both parties must abide by them. This is because the law works on making the whole duration better for both and have a few ways to try when times get rough. Therefore, if your tenants are violating any terms and conditions and you wish to take action simply write a warning letter.

A warning letter is used to ensure that the tenants get what you are saying. You are also letting tenants know that their misbehavior, violation and misconduct will not be tolerated. You are noticing it and you will take proper action if they do not pay heed to your warnings. Warning letters therefore, act as highlighters for the tenants who have two or three chances before you resort to taking serious action. Writing a warning letter is as simple as writing any other letter. All you have to do is keep a few things in mind and you have you warning letter that is legally acceptable.

Firstly, make sure you clarify the intent for your warning letter. There are different types of warning letters. Some may be requesting the tenant to do something they should be doing but what they have failed to do; it is more of a compliance letter. Others are violation letters because the tenants have violated a term or a condition of the lease agreement and you want to warn them. This is so that they do not break the lease agreement. Choose a specific intent so that your tenant knows why you are issuing the warning.

Secondly, the letter must be official. You cannot just write the letter as you wish. Always search the Internet or ask fellow landlords who may have written a warning letter before. Once you have the template, follow it. You may also require company letterheads so that you can be identified as being the landlord. You must include important contact information, the purpose of the warning and the violation should be included as well as the solution. After this, you could always mention what ramifications there would be, should the tenant not comply with your requests. Also, highlight the fact that the warning is a warning and by no means are you trying to threaten them into doing the right things.

You should read the lease and then make sure you send a copy of it to your tenant if they are violating any condition of the lease. If you want them to do something, state it specifically. State what they are doing, how it is wrong and what you would like them to do. Lastly, make sure you include in the letter clear terms and conditions. Once again, this is being mentioned because some landlords fail to mention this and so, tenants take the warning lightly. The warning letter must be serious and should portray how concerned you are about the matter. Clear-cut consequences should therefore be mentioned so the tenant understands what will happen if they do not do the right thing.


Most Important Landlord Tenant Laws in Texas

When it comes to having a tenant for the first time, it can be pretty daunting because you are going to be the corresponding landlord and a new relationship will emerge, which will need time to grow... More

The Landlord Tenant Laws in California

The landlord and tenant laws in California are literally the same as they are in any other state. These laws, rules and regulations are put into practice because they uphold an order, a discipline,... More

Understanding the Landlord Tenant Laws in Illinois

People are aware that there are different rulings in each state with reference to the landlord/tenant laws. The state of Illinois also has a set of laws. These rules and regulations are basically... More

The Landlord Tenant Act: What Landlords Need to Know

All landlords know that before they can formally become a landlord there are a lot of things they need to understand. Landlords and tenants cannot act as such without any legal bodies involved. That... More

Essential Tenancy Agreements that a Landlord Should Have

When entering into an agreement with a potential tenant, a landlord needs to fully understand the contract that binds them into the specific relationship of being a landlord and a tenant. Now that the... More

Landlord Rights

If you’re currently considering the option of offering one of your properties for rental purposes, you should first educate yourself about the landlord tenant relationship. For the first timers, it’s... More

Landlord Negligence Claims: What to Do and How to Prevent

Landlords have a lot on their plates, which is quite understandable. It may also be true that you, being a full functional landlord, have done your best but have missed something when it comes to your... More

Holdover Tenancy: What is a Holdover Tenant?

Landlords have many things to think of; they have to deal with legal issues, privacy issues, and so much more. Above all, they sometimes need to deal with a problem tenant. The interesting thing is... More

What is a Tenant Estoppel Certificate?

Most landlords may have some idea what an Estoppel Certificate is. However, many aspiring landlords are still unaware of what this certificate is all about. Basically, a tenant Estoppel Certificate is... More

How to Issue a Tenant Warning Notice

Landlords have a lot of administrative work to do when they have tenants. It seems easy to let people come and live in your home, have them pay the monthly rent and carry out your daily activities.... More