How to Issue a Tenant Warning Notice
The old days are surely gone when you could barge in and say whatsoever you pleased. Now that the law has made rules for both the landlords and tenants, both parties must abide by them. This is because the law works on making the whole duration better for both and have a few ways to try when times get rough. Therefore, if your tenants are violating any terms and conditions and you wish to take action simply write a warning letter.
A warning letter is used to ensure that the tenants get what you are saying. You are also letting tenants know that their misbehavior, violation and misconduct will not be tolerated. You are noticing it and you will take proper action if they do not pay heed to your warnings. Warning letters therefore, act as highlighters for the tenants who have two or three chances before you resort to taking serious action. Writing a warning letter is as simple as writing any other letter. All you have to do is keep a few things in mind and you have you warning letter that is legally acceptable.
Firstly, make sure you clarify the intent for your warning letter. There are different types of warning letters. Some may be requesting the tenant to do something they should be doing but what they have failed to do; it is more of a compliance letter. Others are violation letters because the tenants have violated a term or a condition of the lease agreement and you want to warn them. This is so that they do not break the lease agreement. Choose a specific intent so that your tenant knows why you are issuing the warning.
Secondly, the letter must be official. You cannot just write the letter as you wish. Always search the Internet or ask fellow landlords who may have written a warning letter before. Once you have the template, follow it. You may also require company letterheads so that you can be identified as being the landlord. You must include important contact information, the purpose of the warning and the violation should be included as well as the solution. After this, you could always mention what ramifications there would be, should the tenant not comply with your requests. Also, highlight the fact that the warning is a warning and by no means are you trying to threaten them into doing the right things.
You should read the lease and then make sure you send a copy of it to your tenant if they are violating any condition of the lease. If you want them to do something, state it specifically. State what they are doing, how it is wrong and what you would like them to do. Lastly, make sure you include in the letter clear terms and conditions. Once again, this is being mentioned because some landlords fail to mention this and so, tenants take the warning lightly. The warning letter must be serious and should portray how concerned you are about the matter. Clear-cut consequences should therefore be mentioned so the tenant understands what will happen if they do not do the right thing.
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