How To Verify Federal Employment

If you are an employer who has an applicant that is a formal Federal employee, then verifying their previous employment can be a bit of a headache. Third party requests are generally not accepted from the government to verify employment. The current or former Federal employee must initiate and process the request that is being made. This verification process also works for lenders, landlords, and social service agencies that may need the employment information for specific needs. If you have an applicant that does not know how to access their information so that it can be verified, then be sure to share with them the various steps below that can help to make this happen.

For People Who Are Former Federal Employees

The easiest way to obtain employment verification is to use the myPay system. This will allow former employees to provide income information. Sometimes a pay verification letter is needed as well and there is one that is directly available through a direct link from the myPay site. You will need to have a login ID to access the system. Former civilian employees may also submit a copy of their 1099-R from the last tax year as proof of employment. That's because this tax form provides information about taxable Retired Pay and taxable Concurrent Retirement and Disability Pay. Because this is an official government form, it should be considered as need proof of income. A history of 1099-R forms or tax returns can also verify employment dates should that become necessary. For employees that have separated from Federal service and do not receive retirement pay, they may request access to their employee file. This request cannot occur for 120 days after the separation date, however, so immediate applications may be difficult should this information be needed. The request for the file can be made in person or online through the National Personnel Records Center.


For People Who Are Current Federal Employees

The Federal government has set up an employment verification tool through MyBiz for current employees. Using the Common Access Card, this online tool will allow employees to send a password protected email attachment that contains the information that is needed. For Federal employees that are engaged in military service, third-party requests for service verification can be sent to a website that is powered by the Servicemembers Civil Relief Act. The myPay tool can also be used to verify income information if it is required. Each department of the Federal government also runs their internal verification policies and procedures, but most of them are pretty similar. You may request what is called a “salary key” that must be given to a verifier. This 6 digit code is considered proof of your request to have information handed out about you. Some departments only require an employee's SSN to provide employment verification. The SSN will give your legal name, current employment status, employment dates, and job title, even if a separation from employment has occurred. This level of verification will not provide any income data, however, so be sure to ask if the basic details of employment will be enough to satisfy an application's requirements.



You May Also Utilize the Work Number

Employees, employers, and verifiers can all access an online site called The Work Number to provide Federal employment confirmation as well. Verifiers will have access to 61 million different records when they register for this service that is powered by Equifax. Identity assessment, business verifications, and automobile verifications are also available through this service, but at a cost to the verifier for each product. Social Service verifiers will use The Work Number to help determine eligibility requirements very quickly. The #1 government program that utilizes this verification service is SNAP, followed by Medicaid and TANF. For Federal employees, the incomes listed on the site are considered proof of salary and can be used to qualify them for workforce programs, child support orders, and other needed items for verification. Whether you are trying to get into a new job or you are trying to get into a new home, it can sometimes be difficult to have your Federal employment information verified. Follow these steps, use these services, and request the information [or have the person in question do it for you] and you'll be able to quickly verify an application. If you cannot find the help you need at The Work Number, then verifiers, employers, and employees who need additional assistance, call 1-800-367-5690.

Posted on Mar 10, 2015


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