Landlord Guide to Writing a 30 Day Notice to Vacate

Although a rental property is considered a home or business location to the tenant occupying the premises, the leasing agreement that governs the arrangement is a business contract. When a lease expires, the arrangement terminates or transitions to a month-to-month arrangement. Should a landlord want to have a tenant leave, a 30 Day Notice to Vacate may be necessary to be given to the tenant. Writing this notice is relatively easy. It begins by including the date the notice is being written, the name of the tenant(s), and then the address of the rental property. Make sure that all of these items are completely accurate and that you include all parties included on the leasing agreement. If you only include one spouse, for example, but not both spouses, only the one mentioned in the notice would need to leave.

You Need to State That the Tenancy Will Be Terminated

The whole purpose of the notice is that you are giving the tenant 30 days to vacate the rental property. The verbiage of this notice can be simple and straightforward. This notice is to inform you that your tenancy will be terminated in THIRTY [30] days from the date of service of this notice. You will then need to give the tenant the specific instructions that they must follow because they are being given this notice. You are required to vacate the premises and remove all your possessions from the listed premises by this date: [fill in the date that is 30 days after the service of this notice]. All keys to the premises are be to returned upon your move out. A friendly reminder of what a tenant's move-out responsibilities are isn't a bad idea to include on this notice as well. According to the leasing agreement, tenants at this address are required to have the carpets professionally cleaned, hardwood floors mopped, and any outstanding repairs completed. Leaving these items may result in charges against the security deposit. A final reminder that the tenant is responsible for all charges until the termination date will also give you legal coverage in case they fail to pay their final bills. All outstanding rent and utility bills for the address are payable until the termination date.

Include a Proof of Service For the Notice

The best practice is to mail this notice using a certified method of delivery. This will give you proof that you've sent the notice on a specific date and that the tenant received the notice on a specific date. If it is not possible to do this, then you will want to include a section that shows proof of how you attempted to deliver the notice and the date/time of your attempts to personally deliver. As a final step, you will want to make sure that the 30 day notice is signed. Without a signature, the notice may be considered invalid. Follow these steps and you'll be able to create a 30 Day Notice to Vacate that will let you get a new tenant into your property or allow you to begin needed repairs.

Posted on Jan 05, 2015


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