Property Management Software Means Added Value—and Peace of Mind

If you’re new to real estate investment, you might wonder why you need any help managing your rental property. Maybe you think property management isn’t all that complicated, something that anyone willing to work hard can do. You might even think that that getting help is just an unnecessary expense.
In reality, investing in tools that simplify management of your property can save you money. The right property management software can keep your rental property occupied, help you find tenants who pay on time, and avoid costly legal complications. And that adds up to more money in your pocket.

The trick is to invest in the right software. Given that every rental property is different and every investor will have a different set of challenges, the best software will be flexible enough to meet the needs of most, if not all, rental property owners.
Here are 5 ways the best property management software can help you achieve your business objectives:


  1. Automate the System: the more time you spend creating and reviewing reports and organizing key data, the less time you’ll have to focus on core functions, like ensuring tenant satisfaction and marketing your properties. The best software tools are equipped with easy to understand dashboards that make data review and analysis fast and intuitive. And they automate a wide variety of everyday tasks, like mailings, reports and payment reminders.
  2. Invest Wisely: Some of the most robust and flexible software is actually surprisingly inexpensive, which means you can achieve a high degree of functionality without draining your bank account. Also, you have to weigh the cost of the software you purchase against the savings you can realize through reduced employee costs. Most importantly, the right software package will help you keep your rental units occupied by the right tenants, increasing the return on your investment.
  3. Avoid Costly Mistakes: Even the most organized of property owner makes mistakes, especially if you own multiple properties, and those mistakes can be costly. For example, you can’t collect unpaid rent if you don’t realize it hasn’t been paid. Property management software removes the element of human error, automating processes to ensure you receive all the rent to which you’re entitled. In addition, your software should be equipped with state-specific legal forms, such as rental applications, lease agreements, and consent to conduct background checks. Having the right forms will prevent legal complications that can add up to substantial litigation costs.
  4. Comprehensively Screen Tenants: It’s not enough to find tenants to occupy your rental units. You have to find tenants who will respect your property and pay rent on time. The screening process can be complicated, involving credit score reports and criminal background checks, as well as court records and eviction searches. The right software tool will do all of this for you automatically, saving you time and maximizing occupancy rates and rent collections.
  5. An Effective Marketing Tool: The more prospective renters who see your property listings, the more likely you are to rent your units. The challenge for rental property owners, particularly those with multiple properties, is keeping listings current on the many websites—from Zillow to Trulia to Hotpads to Craigslist—dedicated to rental property listings. A smart property management software package will automatically list your properties on all the best websites, providing you with maximum visibility and leads.

Rental properties can be a smart investment as long as you do your research, are willing to make a long-term commitment, and make the right moves to effectively manage your properties. The right software will simplify the management process, save you time, increase your return on investment, and give you some valuable peace of mind.


Posted on Dec 23, 2014


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