How to Review a Landlord Letter of Recommendation

A landlord’s letter of recommendation is normally provided to tenants who seek referrals for renting other properties.

These types of letters are aimed at verifying tenancy and compliance with meeting the obligations of their previous rental agreements.

Normally dates of tenancy are included from the previous landlord and any notation regarding previous complaints or issues.

The landlord’s information should be included at the end of this letter and signed.

Adding contact information such as a phone number can allow any additional inquiries to be easily made from the new prospective landlord.

Landlord recommendation letters may also outline the reason for the tenants moving out, any legal notices that transpired, and their reasonableness to fix or cooperate with the previous landlord.

7 Components of a Landlord Recommendation Letter

When renewing a landlord’s letter of recommendation, the following primary 10 components should be included.

1. Letter should start formally with saying, “To Whom It May Concern.”

2. The tenant’s full legal names, facts about the residence they occupied and the date of occupation.

3. Addresses the timeliness of rental payments made. If delinquency occurred, not the duration it took to get it resolved.

4. The ability for the tenants to be neighborly may also be noted.

Address any complaints made from neighbors regarding pets or children behavior and aggressiveness.

5. The overall condition of the property during their occupancy.

Was or is it well maintained and was any damage beyond acceptable wear and tear.

6. State the reason for the tenant leaving and confirm if they were evicted or not.

7. Conclude the recommendation with inviting the reader to further contact you with any questions or concerns.  Sign the letter and provide a telephone number for contact.

7 Ways to Leave a Good Impression for a Landlord

On top of providing a letter of recommendation from your previous landlord, prospective tenants can also ensure the following additional strategies are employed to impress their next landlord and get themselves placed at the top of the list.

1. Create a job resume

Even if you have to file a separate application, providing a rental resume that give the full names, dates of birth, contact information, and previous addresses will help to make a great first impression.

Fill out current employment information, past employment, personal references, and any applicable pet information.

2. Pull your own credit report

Pulling your own credit report not only helps you with becoming aware what is on there, but allows you to move through the process more timely.

If any negative marks exist, be sure to include a written statement outlining your explanation for the occurrences.

3. Provide copies of commonly requested information

Commonly requested information may include pay stubs, tax returns, net worth statements, bank statements, and drive licenses.

4. Look sharp

Appearance does matter for making a positive first impression so dress in business casual.

5. Be early

Making your next landlord wait does not impress anyone.

6. Look for common ground

In any encounter you have socially, seek to find a topic that can be discussed with familiarity from both parties.

This will help to build you a rapport early on in the discussion and create trust.

7. Ask questions

Unsure about something, just ask.

Most property managers may become more concerned with those that appear nervous or have no questions.

Some questions can include average costs for utilities or related neighborhood information.

Posted on Feb 09, 2014


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