How to Write a Landlord Termination Letter to a Tenant

How To Write A Landlord Termination Letter To A Tenant

A landlord termination letter to a tenant is sent on two occasions. First is when a landlord doesn’t intend to renew the agreement and has to furnish a notice to the tenant. Second is when a landlord wishes to abruptly terminate the rental or lease agreement for any particular reason.

A rental agreement or a lease agreement would always have clauses pertaining to termination. No party can abruptly terminate the agreement unless there is a breach of the contract and its clauses or there is something very serious and unavoidable owing to which termination becomes absolutely necessary.

Conduct a Formal Letter

Any landlord termination letter to a tenant is a typical formal letter. It is penned by the landlord, or at least signed by the landlord if written by a staff or property manager, and addressed to the tenant with the address of the property where the tenant is presently residing. It may so happen that the residing address may not be the property in question which has to be vacated in which case both the addresses must be mentioned in the letter. The destination address must be mentioned in the mailing details while the address of the rental property must be mentioned in the body.

Should a landlord be terminating a rental agreement according to the tenure and clauses of the lease agreement, there is no need to furnish any reason. The letter can simply provide the notice of the months or weeks as in accordance with the agreement and thereon the tenant has to respond to the letter accepting it or asking for a review.

When to Justify Cause

When a landlord has to abruptly terminate a rental agreement, there must be sufficient reasons provided in the content of the letter. The reasons can be anything from a series of late payments to a serious breach in contract. A tenant may commit a mistake or a crime that is unacceptable or a landlord may be in a situation where the property has to be vacated, for instance in case of bankruptcy, any such reason must be mentioned in the landlord termination letter to a tenant. Failing to provide such reasons and not validating them in case of abrupt termination or sudden notice can lead a tenant to take legal recourse. Unjust eviction or termination of rental agreement is not allowed and thus the reasoning is very crucial in abrupt terminations.
Posted on Feb 01, 2014


The Landlord Tenant Board: What it is and When it is Needed

Many times, there are issues between a landlord and a tenant that need to be resolved but are failed to do so, because both parties have gone too far with their actions, and have retaliated in the... More

How to Create a Residential Lease Agreement

Where there is a landlord, there will also be a tenant, and it is no surprise that these two parties can only work together once there is some sort of agreement, contract or a binding deal in place.... More

The Best Sites for Rental and Lease Agreement Templates

Many landlords find it difficult to write and draft a lease agreement. Since every State has its own general template, it can also be difficult to make sure your lease agreement meets all the criteria... More

The Best Landlord Associations for Landlords to Join

If you’re a landlord and want to manage your business in a better way, you should endeavor to get in touch with those industry experts who have the experience and the skills to help you do it. This is... More

Unpaid Rent

When you talk about the most common disputes arising between landlords and tenants, nonpayment of rent has to be there in the list. People rent their properties to earn money, and when a tenant... More

Section 8 Landlord Pros and Cons

If you have ever rented a living space and have had to move many times, you’d already know how difficult it is to find decent, affordable and secure living premises. A person has to deal with the same... More

Landlord Inspection Checklist: Rights, Letters, and Reports

Landlords across the state have the prime responsibility to make sure they inspect and up keep their property once they have rented it to the tenants. Inspections can occur monthly or yearly depending... More

Landlord Maintenance Costs and Responsibilities

Everyone knows that a landlord’s job is not easy. These folks have specific duties and responsibilities that they must perform in order to be fair. Being a landlord is not a position but it is, in... More

When to Withhold Tenant Security Deposit

Asking for a security deposit is quite common in property dealings. The reason to ask for a security deposit is to have something that would help a property owner recover some of their financial... More

How to Report Bad Tenants

Bad tenants are the worst-case scenario for any landlord; no one wants them, and if someone has them, they want them out in any way possible. There are times when landlords try as much as they can to... More