How to Write a Noise Complaint Letter to Tenant

As a landlord, you have many different responsibilities that you must fulfill. Not only do you have to make repairs and upkeep the home or apartment for rent, but you sometimes have to deal with noisy tenants. Of course getting a rent check each month makes the tedious tasks a bit more manageable. Most landlords find that noisy or disruptive tenants are a real problem. Occasional complaints about noise are one issue, but constant noise complaints can lead you to take some sort of action. The best way to address a tenant about a noise problem is in writing. This means that knowing how to write a noise complaint letter to a tenant is key.

What Should Be Included in the Letter?

When you are writing a noise complaint letter, it is essential that you provide notification of all the noise complaints that you have received. It is also important for your letter to include the lease stipulation about excessive noise and the actions that you can take in compliance with the lease if the noise issue is not resolved in a timely manner. It is your job to let them know what they need to do in order to not be contacted by you about noise again.

Sample Letter Basics

Most sample letters referencing a noise complaint will state the date and times that the noise complaint against the tenant were issued. This will give the tenant an official notice. Make sure that you clearly reference the rental agreement and make it known where in the lease noise issues are addressed. Make sure that you state this is an official notice and reiterate the actions that can take place if the noise complaints continue. Be sure to end the letter politely and state your name or company at the end.

Why Does a Noise Letter Matter?

A written complaint is important, because it is proof that the tenant has been informed of the noise complaints. A verbal warning to a tenant about noise is not sufficient and is likely not in compliance with the rental agreement. In regards to the rental agreement, you can likely not take action against the tenant until a certain number of written complaints have been received and ignored. Make sure that you keep the written letters on file in case any issues arise in the future.
Posted on Aug 08, 2014


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