How to Write the Perfect Residential Lease Renewal Letter

A residential lease renewal letter can have multiple purposes. In simplicity, it is a notice from a landlord or property management company to a tenant that mentions whether or not the residential lease would be renewed. The letter in itself is not binding upon the tenant unless there are further discussions and written communications but it is the beginning of the process of residential lease renewal or otherwise.

A residential lease renewal letter has to adhere to the official letter format with due mention of the addressees, address of the tenant, subject of the letter and proper signage at the bottom. The date on which the letter is being issued and other appropriate details such as a property number or code, as may be applicable, must also be mentioned.

Main Segments of Content

It is the content that dictates how to write the perfect residential lease renewal letter.

State and Illustrate the Subject
The first paragraph of the letter must state the obvious subject and illustrate it. Thus, the letter should read that it is a notice for lease renewal. It must clearly state whether or not the landlord or property management company wishes to extend the lease in the process of renewal for the tenant. If the landlord doesn’t wish to renew the lease then it should be clearly mentioned. If the lease is being renewed then it should state the revised rent or increase in rent right away.

Outline Reasons for Renewal or Non-Renewal
The second paragraph must take on the reasons for non-renewal or the terms of renewal. If a renewal is being denied then the reasons must be well illustrated or they should be self explanatory. In most cases, the existing terms would apply at the time of renewal. But you can always mention new terms which would be included in the new agreement. It is worthwhile to mention the reasons of increase in rent (which in most cases is a general rule) and to explain in brief the new terms that may come into effect.

List Previous Problems
The third paragraph must highlight any problems that the landlord or property management company and the neighbourhood may have been experiencing with a particular tenant. Whether it is a dog problem or a tenant is too noisy, societal grievances or something specific, these issues must be highlighted and the tenant must be requested to avoid such occurrences in the future.

State the Time for Response
Finally, the letter should mention the time by which the tenant must respond in writing.
Posted on Mar 08, 2014


The Landlord Tenant Board: What it is and When it is Needed

Many times, there are issues between a landlord and a tenant that need to be resolved but are failed to do so, because both parties have gone too far with their actions, and have retaliated in the... More

How to Create a Residential Lease Agreement

Where there is a landlord, there will also be a tenant, and it is no surprise that these two parties can only work together once there is some sort of agreement, contract or a binding deal in place.... More

The Best Sites for Rental and Lease Agreement Templates

Many landlords find it difficult to write and draft a lease agreement. Since every State has its own general template, it can also be difficult to make sure your lease agreement meets all the criteria... More

The Best Landlord Associations for Landlords to Join

If you’re a landlord and want to manage your business in a better way, you should endeavor to get in touch with those industry experts who have the experience and the skills to help you do it. This is... More

Unpaid Rent

When you talk about the most common disputes arising between landlords and tenants, nonpayment of rent has to be there in the list. People rent their properties to earn money, and when a tenant... More

Section 8 Landlord Pros and Cons

If you have ever rented a living space and have had to move many times, you’d already know how difficult it is to find decent, affordable and secure living premises. A person has to deal with the same... More

Landlord Inspection Checklist: Rights, Letters, and Reports

Landlords across the state have the prime responsibility to make sure they inspect and up keep their property once they have rented it to the tenants. Inspections can occur monthly or yearly depending... More

Landlord Maintenance Costs and Responsibilities

Everyone knows that a landlord’s job is not easy. These folks have specific duties and responsibilities that they must perform in order to be fair. Being a landlord is not a position but it is, in... More

When to Withhold Tenant Security Deposit

Asking for a security deposit is quite common in property dealings. The reason to ask for a security deposit is to have something that would help a property owner recover some of their financial... More

How to Report Bad Tenants

Bad tenants are the worst-case scenario for any landlord; no one wants them, and if someone has them, they want them out in any way possible. There are times when landlords try as much as they can to... More