How to Write a Reference Letter for a Tenant

When a tenant decides to move out of your rental property and they are applying to another landlord or rental agency, they'll likely need to provide your information during the application process. You can make that process a lot easier for your tenant and yourself by providing them with a letter that states their history, what kind of tenant they were, and other vital pieces of information that a future landlord would want to know. This way you can either have the tenant present this letter during the application process or have it ready to print when you get a phone call requesting a reference.

What Should Be Included On a Reference Letter?

Future landlords want to know about the experiences you had while the tenant in question was renting a home or apartment from you. Some of the informational basics are pretty common, such as the size of the family, the amount of pets that were living on the property, and how reliable they were in paying rent. If a tenant was always on time with their rent, then this would be something to include in the reference letter, especially if this was over an extended period of time.

The inclusion of pets and children may be necessary because some homes have HOA laws that must be followed which would forbid inclusion of one or the other. Although it sounds odd, almost all anti-discrimination laws do not apply to children. A landlord can prevent a tenant from living on their property if the family has children, although if accepted, this acceptance cannot be changed just because children live there.

Information about any damages or letters that you had to write, including a notice to pay or quit, would also be beneficial on this reference letter. Although the tenant reference letter is generally seen as a good thing, future landlords want the whole picture to make an informed decision. If your tenant struggled to maintain a healthy environment or had numerous noise complaints that should probably be noted.

What Else Should Be Included In the Reference Letter?

One of the most commonly overlooked items in the tenant reference letter is your own contact information. Future landlords might have questions for you that they'd like to have answered and they need to contact you in order to do so. Relying on the tenant to provide this information may make the application process go longer for the other agency and making life easier for everyone is a mutually beneficial process.

Any awards, commendations, or upgrades that a tenant may have earned or been willing to install on their own should also be included with the tenant reference letter. This will show a future landlord how much work a potential tenant is willing to put into the property to maintain it, improve it, and/or return it to its previous condition when they have completed renting it.

With a good tenant reference letter, everyone will save time during the application process for a new place to live and saved time means saved money. Use these tips to craft your own letters and you'll see for yourself how easy it is... and how much you can increase your reputation just by providing one.
Posted on Aug 18, 2014


The Landlord Tenant Board: What it is and When it is Needed

Many times, there are issues between a landlord and a tenant that need to be resolved but are failed to do so, because both parties have gone too far with their actions, and have retaliated in the... More

How to Create a Residential Lease Agreement

Where there is a landlord, there will also be a tenant, and it is no surprise that these two parties can only work together once there is some sort of agreement, contract or a binding deal in place.... More

The Best Sites for Rental and Lease Agreement Templates

Many landlords find it difficult to write and draft a lease agreement. Since every State has its own general template, it can also be difficult to make sure your lease agreement meets all the criteria... More

The Best Landlord Associations for Landlords to Join

If you’re a landlord and want to manage your business in a better way, you should endeavor to get in touch with those industry experts who have the experience and the skills to help you do it. This is... More

Unpaid Rent

When you talk about the most common disputes arising between landlords and tenants, nonpayment of rent has to be there in the list. People rent their properties to earn money, and when a tenant... More

Section 8 Landlord Pros and Cons

If you have ever rented a living space and have had to move many times, you’d already know how difficult it is to find decent, affordable and secure living premises. A person has to deal with the same... More

Landlord Inspection Checklist: Rights, Letters, and Reports

Landlords across the state have the prime responsibility to make sure they inspect and up keep their property once they have rented it to the tenants. Inspections can occur monthly or yearly depending... More

Landlord Maintenance Costs and Responsibilities

Everyone knows that a landlord’s job is not easy. These folks have specific duties and responsibilities that they must perform in order to be fair. Being a landlord is not a position but it is, in... More

When to Withhold Tenant Security Deposit

Asking for a security deposit is quite common in property dealings. The reason to ask for a security deposit is to have something that would help a property owner recover some of their financial... More

How to Report Bad Tenants

Bad tenants are the worst-case scenario for any landlord; no one wants them, and if someone has them, they want them out in any way possible. There are times when landlords try as much as they can to... More