How to Write a Rent Increase Letter
It is essential to note that an increase in rent must be notified to a tenant in writing. Verbal communications do not count. A tenant must be provided a letter, which could be handwritten or typed and printed, delivered personally or through certified mail.
Guidelines to Rent Increase Letter
1. First, you must clearly state on top of the letter, ‘Rent Increase Letter’ or ‘Notice of Increase in Rent’. You can use any other phrase or wording that basically has the same meaning. The tenant must be made aware of the fact that the letter is to communicate the increase in rent amount right at the beginning.
2. The letter must be addressed particularly to the tenant. If you have more than one tenant then you should write separate letters to every one of them. You can use the same context and content but have specific addressee details. You should also include the exact property details which would also be the address where you would be sending the letter.
3. The letter must be accurately dated because it is this date from when the notice period would commence. Usually, a landlord must provide a notice of thirty days. You may wish to offer a longer notice for the convenience of the tenants. But thirty days is sufficient for a tenant to decide and the time period is also acceptable in law across most states.
4. At the beginning of the body of the letter, you must mention that the rent would increase with effect from such and such date. This would clear any confusion that may remain in the mind of the tenant as to from when the new rent would be applicable. Also, you must mention why the rent is being increased. It may be a regular or customary increase as is the case during the renewal of a rental agreement or there may be specific circumstances. You must be clear with the reason and also illustrate the reason. This is where the particulars of the existing rental agreement would come in handy.
5. Finally, you must provide your details and sign the letter.
You can have two copies of the letter, one for you and one for your tenant. If there is a third party involved such as a property manager or an attorney then there should be as many copies as required.
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