How to Write a Rental Termination Letter from a Landlord

A rental termination letter is a notice that terminates a lease agreement. A rental termination letter can be authored by the tenant or by the landlord, as the case may be. It has to be noted that a rental termination letter has to be in accordance with the clauses of termination as mentioned in the lease agreement. If there isn’t a sufficient notice period offered by the tenant to the landlord or by the landlord to the tenant then the party defaulting or breaching the agreement would be liable to pay a penalty.

What is a Rental Termination Letter

A rental termination letter that a tenant should write to a landlord would be a formal letter. It should comprise of the basic details of addressing an official letter and along with that there should be specific details about the date on which the tenant plans to vacate the apartment or residence, the new address where the tenant can be reached at and any other message that the tenant wishes to convey including the return of the security deposit and being physically present at the time of the landlord’s checking the property for damages, if any.

The formal letter should start with the tenant addressing the landlord. The details required are the name of the landlord or names if that is applicable and the complete address of the landlord, including the postal code. There should be a subject that can be as simple as ‘Termination of Rental Agreement’ or ‘Notice pertaining to Termination of Rental Agreement’.

What to Include

The body of the letter should comprise of simple details such as the date on which the tenant plans to vacate the apartment. A tenant is not obligated to provide a reason to vacate, especially when he or she is not breaching the termination clause mentioned in the lease agreement. Should the tenant be failing to provide the necessary notice period to the landlord, then a reason should be provided which can help in convincing the landlord to not reject the request for security deposit refund.

Provide Additional Contact Information and Sign

Any specific information such as the new address of the tenant, making any pending payments, asking for any deposits other than the normal security deposit and any other specific clause that the tenant wishes to mention, should be included in the letter. The rental termination letter should be mailed to the landlord and a copy of the correspondence must be held with the tenant.

The tenant should sign the letter with details of the present address whose rental agreement he or she is about to terminate.
Posted on Jan 20, 2014


The Landlord Tenant Board: What it is and When it is Needed

Many times, there are issues between a landlord and a tenant that need to be resolved but are failed to do so, because both parties have gone too far with their actions, and have retaliated in the... More

How to Create a Residential Lease Agreement

Where there is a landlord, there will also be a tenant, and it is no surprise that these two parties can only work together once there is some sort of agreement, contract or a binding deal in place.... More

The Best Sites for Rental and Lease Agreement Templates

Many landlords find it difficult to write and draft a lease agreement. Since every State has its own general template, it can also be difficult to make sure your lease agreement meets all the criteria... More

The Best Landlord Associations for Landlords to Join

If you’re a landlord and want to manage your business in a better way, you should endeavor to get in touch with those industry experts who have the experience and the skills to help you do it. This is... More

Unpaid Rent

When you talk about the most common disputes arising between landlords and tenants, nonpayment of rent has to be there in the list. People rent their properties to earn money, and when a tenant... More

Section 8 Landlord Pros and Cons

If you have ever rented a living space and have had to move many times, you’d already know how difficult it is to find decent, affordable and secure living premises. A person has to deal with the same... More

Landlord Inspection Checklist: Rights, Letters, and Reports

Landlords across the state have the prime responsibility to make sure they inspect and up keep their property once they have rented it to the tenants. Inspections can occur monthly or yearly depending... More

Landlord Maintenance Costs and Responsibilities

Everyone knows that a landlord’s job is not easy. These folks have specific duties and responsibilities that they must perform in order to be fair. Being a landlord is not a position but it is, in... More

When to Withhold Tenant Security Deposit

Asking for a security deposit is quite common in property dealings. The reason to ask for a security deposit is to have something that would help a property owner recover some of their financial... More

How to Report Bad Tenants

Bad tenants are the worst-case scenario for any landlord; no one wants them, and if someone has them, they want them out in any way possible. There are times when landlords try as much as they can to... More