How to Write a Tenant Warning Notice

When you are a landlord, it does not matter how large or small your rental property is. The reality is that you have a variety of administrative tasks that you must fulfill to ensure that your housing property is maintained. This usually means taking care of any repairs or maintenance issues that arise, but sometimes you are forced to deal with tenants that are not complying with the lease. Writing a letter of warning to a tenant, is a step that a landlord must take to make the tenant aware of any issues. Knowing how to write a tenant warning letter is a skill that every landlord must have.

What is the Reason?

Before you begin writing the tenant warning letter, it is important that you have identified the reason of intent for the letter. This means that your letter must be clear and concise in indicating what violation your tenant is guilty of making. Warning letters are often referred to as violation letters, because they address the issue of the lease terms that the tenant is in violation of. Make sure that you are aware of any legal requirements that your state has about warning letters to tenants before you begin writing.

Official Look and Feel

You want your warning letter to look official to the tenant. This means that you should not write it on the back of scrap paper. Make sure that you are communicating clearly in the letter and that using some type of company letterhead will also give your warning letter more of an official feel. Simply make sure that the letter looks professional so that the tenant takes the warning seriously. Also makes sure that all of your contact information is clearly stated on the warning letter.

Check the Lease

Before you begin writing the warning letter make sure that you reread your lease a few times through. This will ensure that the tenant is actually breaking the lease in some manner. It is also a good idea to state in the warning the exact lease agreement that is being violated. This will enable the tenant to look at their own lease agreement to ensure the validity of the warning.

What Consequences?

The last part of a tenant warning involves making clear the consequences if the warning is not taken seriously. You need to make sure that you are every specific.
Posted on Aug 13, 2014


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