How to Write a Tenant Warning Notice
What is the Reason?
Before you begin writing the tenant warning letter, it is important that you have identified the reason of intent for the letter. This means that your letter must be clear and concise in indicating what violation your tenant is guilty of making. Warning letters are often referred to as violation letters, because they address the issue of the lease terms that the tenant is in violation of. Make sure that you are aware of any legal requirements that your state has about warning letters to tenants before you begin writing.
Official Look and Feel
You want your warning letter to look official to the tenant. This means that you should not write it on the back of scrap paper. Make sure that you are communicating clearly in the letter and that using some type of company letterhead will also give your warning letter more of an official feel. Simply make sure that the letter looks professional so that the tenant takes the warning seriously. Also makes sure that all of your contact information is clearly stated on the warning letter.
Check the Lease
Before you begin writing the warning letter make sure that you reread your lease a few times through. This will ensure that the tenant is actually breaking the lease in some manner. It is also a good idea to state in the warning the exact lease agreement that is being violated. This will enable the tenant to look at their own lease agreement to ensure the validity of the warning.
The last part of a tenant warning involves making clear the consequences if the warning is not taken seriously. You need to make sure that you are every specific.
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