Writing a Notice of Lease Termination Letter from Landlord to Tenant

As the landlord, it is your job to ensure that all tenants are in compliance with the lease agreement. When the circumstances have deteriorated to the point where dissolving the lease agreement is the only option, you must know how to create a lease termination letter that can be given to the tenant. This letter will legally serve as a document that ends the past lease agreement both parties agreed to. Make sure that your letter is professional and follows the guidelines stipulated below.

Address it Properly

The first step to writing a notice of lease termination from the landlord involves addressing the letter properly. This means that the name of the tenant should be on the top of the letter and that your name or company should also be evident. It is usually policy that most tenants must be given at least 30 days of notice before they are forced to leave the property. However, the actual terms of termination should be stipulated in the lease.

State Date On Letter

You must make the date of surrender clear in the letter and actually list the date and time that the tenant must vacate the property. This means that the date should likely be at least one day before the next rent payment should be received.

Address Reason for Termination

It is important that you include in the letter the reasons for the early termination of the lease. Make sure that you clearly state if the tenant is still required to pay the full sum of the lease. Sometimes extenuating circumstances change this rule. However, if the tenant is required to pay the full amount of the lease, make sure that state the date and total amount due within the letter.

Request a Visit

Some landlords want the ability to walk through the property before the tenant actually vacates. This allows you to notice any damage and to charge the tenant based on the repairs that will be needed. Make sure that you are clear about making arrangements to visit the property before the date of surrender. It is always a god idea to give the tenant a variety of date options to allow them to pick a date and time around their convenience. Finally, finish writing your letter of lease termination by signing it to give it validity before sending it to the tenant in question.
Posted on Aug 11, 2014


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