Late Rent Notice

Sample Forms and Advice on Late Rent Notices from LandlordStation.com

From time to time, a tenant may be late with a rent payment. When the rental is late, it is advisable to send a late notice immediately. A past due rent notice should only contain facts and should never contain any negative comments about the tenant. The lease agreement pertaining to the property should set out the amount of the rent, the due date and the penalty for not paying the rent by the due date. You cannot charge any more than is stated in the lease agreement for a late charge.

The following is a landlord form that is an example of a late rent reminder. This is usually sent to a tenant who has never been late with a rental payment before. It is different than a demand. A late rent reminder will look something like this:

SAMPLE LATE RENT NOTICE

LATE RENT REMINDER

Date of Reminder: (date)

From: (landlord name, address and telephone number)

To: (name every tenant listed on the lease)

Re: Late rental payment on (address of property)

This is a friendly reminder that your rent on the referenced property has not been received as of the date above and is past due. If this was an oversight, please send your payment immediately in order to avoid any late charges.

As your lease states, your rent must be received in our office by the rent payment due date of the (day rent is due) each month (the payment due date) in order to be on time. Thank you for your prompt attention to this matter. Feel free to contact us with any questions or concerns.

(Landlord signature here)


Note that this notice does not set out the penalties for failure to pay the rent and is friendly in tone. This is not recommended for the habitually late tenant.

If you have a tenant that habitually pays the rent late, it is better to send a late rent notice. The following is a sample of a late rent notice.


NOTICE OF LATE RENT AND DEMAND FOR PAYMENT

Date of Reminder: (date)

From: (landlord name, address and telephone number)

To: (name every tenant listed on the lease)

Re: Late rental payment on (address of property)

Consider this notice that your rent has not been received as of the date of this notice. As it is stated in the Lease Agreement for the referenced property, your rent in the amount of (rent amount here) is due in full and a late payment charge as set out in your lease in the amount of (amount of late charge here) is due for a TOTAL AMOUNT DUE OF (total amount here).

Your current balance due is (total amount here). THIS ENTIRE BALANCE MUST BE PAID IMMEDIATELY.

This is a serious matter and your urgent attention is required. Failure to act promptly may lead to eviction proceedings. If eviction is sought, you may be responsible for additional charges, such as court and attorney’s fees and your credit rating could be affected.

IN THE EVENT YOU ELECT NOT TO PAY THE RENTAL AND LATE CHARGE AS SET OUT IN THIS NOTICE, CONSIDER THIS A NOTICE OF EVICTION.

Please contact us as soon as you receive this notice.

(Landlord signature here)


It is advisable to send two of these notices. Send one by regular mail and one by certified mail, return receipt requested, with signature required. If your tenant ignores this notice, you will not have to re-notice them for an eviction proceeding.

LandLordStation.com offers a document storage service so that you can store these notices electronically. Always keep a copy of any correspondence with tenants. If you have questions, we offer an online discussion with real estate management professionals that is the perfect place to take advantage of their experience and ideas.

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